Our Society is run by volunteers, and there is always the need for new people to help run it for the benefit of all Family History researches in South West Lancashire, whether it's offering to make the coffee and tea at group meetings, or becoming an officer on the main Committee.
The Minutes Secretary will be expected to:
attend the four General Committee meetings held each calendar year (currently via Zoom) and the Annual Conference and AGM (which may be either via Zoom or as a physical meeting),
record all attendees and any apologies received,
take notes at the meetings recording the key points, ensuring that all decisions and proposals are recorded along with the name of the person(s) responsible for carrying them out,
obtain a copy of all reports presented at the meetings to attach to the Minutes along with notes on any discussions or decisions which took place following the reports,
prepare a draft of the minutes and send them to the General Secretary following each meeting for agreement,
present the final version of the minutes prior to the next calendared meeting.
The Minutes Secretary will also be expected to fully participate in the meetings and make an appropriate contribution to the business of the General Committee. The position of Minutes Secretary is also a nominated Trustee of the Society. If you wish to apply for this position, you are invited to send your name and contact details to the General Secretary at the following e-mail address: email@example.com